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Occupation Details

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Data Entry Operator

Job Zone

Education
These occupations usually require a Leaving Certificate or equivalent.

Related Experience
Some previous work-related skill, knowledge, or experience is usually needed. For example, a bank teller would benefit from experience working directly with the public.

Job Training
Employees in these occupations need anywhere from a few months to one year of working with experienced employees. A recognised apprenticeship program may be associated with these occupations.

Job Zone Examples
These occupations often involve using your knowledge and skills to help others. Examples include sheet metal workers, forest fire fighters, customer service representatives, physical therapist aides, retail salespersons and tellers.

€20k >  
Data Input Operator
Salary Range
(thousands per year)*
€20 -  
Related Information:
Data Source(s):
FAS

Last Updated: March, 2011

* The lower figures typically reflect starting salaries. Higher salaries are awarded to those with greater experience and responsibility. Positions in Dublin sometimes command higher salaries.
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At a Glance... header image

Works with a keyboard to input text and numerical information into a computer.


The Work header image

Responsible for reading the source or input document and entering the relevant data via the keyboard. Normally, the information entered appears on a screen to facilitate checking and error correction.  

Data Entry Staff usually operate a broad job description within a company. The data input aspect of their job is closely linked to their overall task. Examples include the banking and insurance industries.  

Information may be entered directly into a computer system, stored on disc or other intermediate storage device external to the computer, or remotely.

A data input operator uses a database to store information, and other applications such as spreadsheets.

 


Tasks & Activitiesheader image

The following is a list of the most commonly reported tasks and activities for this occupation

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Read source documents such as canceled checks, sales reports, or bills, and enter data in specific data fields or onto tapes or disks for subsequent entry, using keyboards or scanners.

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Compile, sort and verify the accuracy of data before it is entered.

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Compare data with source documents, or re-enter data in verification format to detect errors.

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Store completed documents in appropriate locations.

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Locate and correct data entry errors, or report them to supervisors.

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Maintain logs of activities and completed work.

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Select materials needed to complete work assignments.

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Load machines with required input or output media such as paper, cards, disks, tape or Braille media.

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Resolve garbled or indecipherable messages, using cryptographic procedures and equipment.

Work Activities header image

The following is a list of the most commonly reported work activities in this occupation.

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Processing Information:  Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.

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Documenting/Recording Information:  Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.

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Getting Information:  Observing, receiving, and otherwise obtaining information from all relevant sources.

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Establishing and Maintaining Interpersonal Relationships:  Developing constructive and cooperative working relationships with others, and maintaining them over time.

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Communicating with Supervisors, Peers, or Subordinates:  Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

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Identifying Objects, Actions, and Events:  Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.

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Updating and Using Relevant Knowledge:  Keeping up-to-date technically and applying new knowledge to your job.

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Organizing, Planning, and Prioritizing Work:  Developing specific goals and plans to prioritize, organize, and accomplish your work.

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Interacting With Computers:  Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.

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Monitor Processes, Materials, or Surroundings:  Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.


Knowledge header image

The following is a list of the five most commonly reported knowledge areas for this occupation.

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Clerical:  Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

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Customer and Personal Service:  Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

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English Language:  Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

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Computers and Electronics:  Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

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Administration and Management:  Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.


Skillsheader image

The following is a list of the most commonly reported skills used in this occupation.

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Reading Comprehension:   Understanding written sentences and paragraphs in work related documents.

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Active Listening:   Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

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Critical Thinking:   Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

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Speaking:   Talking to others to convey information effectively.

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Time Management:   Managing one's own time and the time of others.

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Writing:   Communicating effectively in writing as appropriate for the needs of the audience.

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Instructing:   Teaching others how to do something.

bullet

Judgment and Decision Making:   Considering the relative costs and benefits of potential actions to choose the most appropriate one.

bullet

Social Perceptiveness:   Being aware of others' reactions and understanding why they react as they do.

bullet

Complex Problem Solving:   Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

Personal Qualitiesheader image

You should be able to work quickly and accurately, often under pressure or to deadlines. The work can sometimes be monotonous but still needs good powers of concentration and attention to detail.  
 
This work may present difficulties for anyone who suffers from eye strain or poor eyesight, because it involves constant use of a computer screen. You will also be dealing with a variety of paperwork.  
 
You'll need to have good literacy and numeric skills. Ideally, you should also have a fairly logical mind and some understanding of how computers work. This will enable you to use a variety of different databases and to cope with any day-to-day problems with the system you are using.


Entry Routesheader image

Data Entry Operators are employed by all firms using computers to run their business. Applicants are typically required to undergo an aptitude test and an interview. Keyboard and administrative skills will be an asset.  

In many companies, training will take place 'on the job' under supervision.  The training period can vary depending on the complexity and range of work undertaken in the particular job. 

A wide range of courses are available countrywide in areas such as Information Technology and Office Skills, Computing Skills, Computer Applications and many more. 

Last Updated: October, 2014


Further Informationheader image

A detailed description of this occupation can be found on a number of online databases. Follow the link(s) below to access this information:

Note: you will be leaving the CareersPortal Site

Go..Data Entry Clerk - from:  N.C.S. [UK]

Related Occupationsheader image

Job Search


Career Guidance

This occupation is popular with people who have the following Career Interests...


...and for people who like working in the following Career Sectors:

ICT
Clerical & Administration

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