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Occupation Details

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Legal Secretary

Job Zone

Education
These occupations usually require a Leaving Certificate or equivalent.

Related Experience
Some previous work-related skill, knowledge, or experience is usually needed. For example, a bank teller would benefit from experience working directly with the public.

Job Training
Employees in these occupations need anywhere from a few months to one year of working with experienced employees. A recognised apprenticeship program may be associated with these occupations.

Job Zone Examples
These occupations often involve using your knowledge and skills to help others. Examples include sheet metal workers, forest fire fighters, customer service representatives, physical therapist aides, retail salespersons and tellers.

€20k > 100 
Legal
Salary Range
(thousands per year)*
€20 - 100 
Related Information:
Company Secretary Qualified: 30 - 100
Company Secretary Part Qualified: 25 - 45

Legal Executive: 20 - 50

Legal Secretary: 20 - 50
Data Source(s):
Brightwater / Morgan McKinley / CPL / Sigmar

Last Updated: April, 2015

* The lower figures typically reflect starting salaries. Higher salaries are awarded to those with greater experience and responsibility. Positions in Dublin sometimes command higher salaries.
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At a Glance... header image

Works in the offices of a legal firm dealing with legal documents and general office duties.


The Work header image

Legal secretaries provide administrative and secretarial support to professional staff in legal offices. They carry out a wide range of office duties, including answering the telephone, dealing with clients and visitors, and organising correspondence and the office diary, including making appointments on behalf of solicitors and legal executives.  
 
They use computers or word processors to produce legal documents and letters. They may copy type from a draft, or audio type from a tape of recorded dictation.  
 
Legal secretaries maintain and prepare records of legal costs (often totalling thousands of pounds) and need an understanding of accounting, finance and business practice.  
 
Secretaries also prepare and proof read documents such as leases, contracts, wills and property conveyances. They sometimes attend court or police cells with a solicitor. They need to develop a knowledge of law, including criminal law, conveyancing, probate and family law, and must understand how the courts apply the law in particular situations. 


Tasks & Activitiesheader image

The following is a list of the most commonly reported tasks and activities for this occupation

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Prepare and process legal documents and papers, such as summonses, subpoenas, complaints, appeals, motions, and pretrial agreements.

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Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials.

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Receive and place telephone calls.

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Organize and maintain law libraries, documents, and case files.

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Schedule and make appointments.

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Make photocopies of correspondence, documents, and other printed matter.

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Assist attorneys in collecting information such as employment, medical, and other records.

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Draft and type office memos.

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Complete various forms, such as accident reports, trial and courtroom requests, and applications for clients.

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Prepare and distribute invoices to bill clients or pay account expenses.

Work Activities header image

The following is a list of the most commonly reported work activities in this occupation.

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Organizing, Planning, and Prioritizing Work:  Developing specific goals and plans to prioritize, organize, and accomplish your work.

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Establishing and Maintaining Interpersonal Relationships:  Developing constructive and cooperative working relationships with others, and maintaining them over time.

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Updating and Using Relevant Knowledge:  Keeping up-to-date technically and applying new knowledge to your job.

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Documenting/Recording Information:  Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.

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Performing Administrative Activities:  Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.

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Processing Information:  Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.

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Getting Information:  Observing, receiving, and otherwise obtaining information from all relevant sources.

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Communicating with Supervisors, Peers, or Subordinates:  Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

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Identifying Objects, Actions, and Events:  Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.

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Interacting With Computers:  Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.


Knowledge header image

The following is a list of the five most commonly reported knowledge areas for this occupation.

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Clerical:  Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

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English Language:  Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

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Law and Government:  Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.

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Computers and Electronics:  Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

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Customer and Personal Service:  Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.


Skillsheader image

The following is a list of the most commonly reported skills used in this occupation.

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Reading Comprehension:   Understanding written sentences and paragraphs in work related documents.

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Writing:   Communicating effectively in writing as appropriate for the needs of the audience.

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Active Listening:   Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

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Speaking:   Talking to others to convey information effectively.

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Critical Thinking:   Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

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Service Orientation:   Actively looking for ways to help people.

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Social Perceptiveness:   Being aware of others' reactions and understanding why they react as they do.

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Monitoring:   Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

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Active Learning:   Understanding the implications of new information for both current and future problem-solving and decision-making.

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Time Management:   Managing one's own time and the time of others.

Personal Qualitiesheader image

Excellent secretarial skills are essential, as it is very important that all legal documents are precise and accurate. Legal Secretaries need to be efficient, responsible and very well-organised. Good communication skills and the ability to work under pressure and be capable of dealing with all work in a confidential manner are invaluable assets in this line of work. A smart appearance is also a recognised feature in a legal secretary.


Further Informationheader image

A detailed description of this occupation can be found on a number of online databases. Follow the link(s) below to access this information:

Note: you will be leaving the CareersPortal Site

Go..Legal Secretary - from:  N.C.S. [UK]
Go..Legal Secretary - from:  YouTube Video
Go..Paralegal - from:  N.C.S. [UK]

Related Occupationsheader image

Contactsheader image

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Organisation: Labour Market Information/Legal Secretary
  Address:
  Tel:
  Email: Click here
  Url Click here

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Organisation: IILEX - The Irish Institute of Legal Executives
  Address: 22/24 Lower Mount Street, Dublin 2
  Tel: (01) 890 4278
  Email: Click here
  Url Click here

 

Job Search


Career Guidance

This occupation is popular with people who have the following Career Interests...


...and for people who like working in the following Career Sectors:

Law & Legal
Clerical & Administration

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