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We asked Natasha Ibanez from CRH plc to give some advice for people considering this job:

 

Natasha Ibanez

Mechanical Engineer

CRH plc

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  Natasha Ibanez
An education in Mechanical Engineering would be preferable. I would advise them to get as much diverse work experiences as possible, even if these jobs are not engineering related.
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Realists like to find practical solutions to problems using tools, technology and skilled work. Realists usually prefer to be active in their work environment, often do most of their work alone, and enjoy taking decisive action with a minimum amount of discussion and paperwork.
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Occupation Details

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Conference & Banqueting/ Event Co-ordinator

Job Zone

Education
Most occupations in this zone require job specific training (vocational training) related to the occupation (NFQ Levels 5 and 6 or higher), related on-the-job experience, or a relevant professional award.

Related Experience
Previous work-related skill, knowledge, or experience is required for these occupations. For example, electricians typically complete four years of training in order to perform the job.

Job Training
Employees in these occupations usually need one or two years of training involving both on-the-job experience and informal training with experienced workers. A recognised apprenticeship program may be associated with these occupations.

Job Zone Examples
These occupations usually involve using communication and organisational skills to coordinate, supervise, manage, or train others to accomplish goals. Examples include restaurant managers, electricians, agricultural technicians, legal secretaries, hairdressers, and web developers.

€30k > 40 
Conference & Banqueting/ Events Manager
Salary Range
(thousands per year)*
€30 - 40 
Related Information:
Data Source(s):
RecruitIreland (2014)

Last Updated: July, 2015

* The lower figures typically reflect starting salaries. Higher salaries are awarded to those with greater experience and responsibility. Positions in Dublin sometimes command higher salaries.
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At a Glance... header image

Plans and runs special events at a venue for clients - small meetings, large conferences or seminars of up to a week, weddings, corporate parties or family occasions.


The Work header image

Conferences and exhibitions are different types of event, but the skills needed to organise them have some similarities.  
 
Organising trade exhibitions is an expanding function within marketing. Exhibition organisers handle every aspect of planning, organisation and advertising. They arrange for the production of promotional literature to attract exhibitors and visitors. They sell exhibition space and ensure that facilities meet all requirements. This involves them in negotiations with venue managers, stand designers and caterers.  
 
Conference organisers are also involved in a lot of planning, co-ordinating and negotiating activities. This includes finding and booking suitable venues, organising invitations, arranging accommodation and catering facilities and obtaining any technical equipment delegates may require. They may also be responsible for arranging social activities.  
 
In addition to planning conferences/exhibitions, organisers have to ensure that events run smoothly and budgets are adhered to. They have to be able to think and act quickly if problems arise or someone makes an unexpected request. Sometimes it may be necessary to organise and co-ordinate more than one event at a time. Some organisers specialise in organising certain types of event after gaining experience. 


Tasks & Activitiesheader image

The following is a list of the most commonly reported tasks and activities for this occupation

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Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.

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Confer with staff at a chosen event site to coordinate details.

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Inspect event facilities to ensure that they conform to customer requirements.

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Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.

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Consult with customers to determine objectives and requirements for events such as meetings, conferences, and conventions.

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Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress.

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Review event bills for accuracy, and approve payment.

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Evaluate and select providers of services according to customer requirements.

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Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.

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Plan and develop programs, agendas, budgets, and services according to customer requirements.

Work Activities header image

The following is a list of the most commonly reported work activities in this occupation.

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Organizing, Planning, and Prioritizing Work:  Developing specific goals and plans to prioritize, organize, and accomplish your work.

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Establishing and Maintaining Interpersonal Relationships:  Developing constructive and cooperative working relationships with others, and maintaining them over time.

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Performing for or Working Directly with the Public:  Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests.

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Communicating with Supervisors, Peers, or Subordinates:  Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

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Communicating with Persons Outside Organization:  Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.

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Getting Information:  Observing, receiving, and otherwise obtaining information from all relevant sources.

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Identifying Objects, Actions, and Events:  Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.

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Handling and Moving Objects:  Using hands and arms in handling, installing, positioning, and moving materials, and manipulating things.

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Scheduling Work and Activities:  Scheduling events, programs, and activities, as well as the work of others.

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Resolving Conflicts and Negotiating with Others:  Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.


Knowledge header image

The following is a list of the five most commonly reported knowledge areas for this occupation.

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Customer and Personal Service:  Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

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English Language:  Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

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Clerical:  Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

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Sales and Marketing:  Knowledge of principles and methods for showing, promoting, and selling products or services. This includes marketing strategy and tactics, product demonstration, sales techniques, and sales control systems.

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Administration and Management:  Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.


Skillsheader image

The following is a list of the most commonly reported skills used in this occupation.

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Reading Comprehension:   Understanding written sentences and paragraphs in work related documents.

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Active Listening:   Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

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Coordination:   Adjusting actions in relation to others' actions.

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Time Management:   Managing one's own time and the time of others.

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Speaking:   Talking to others to convey information effectively.

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Negotiation:   Bringing others together and trying to reconcile differences.

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Service Orientation:   Actively looking for ways to help people.

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Critical Thinking:   Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

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Operations Analysis:   Analyzing needs and product requirements to create a design.

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Monitoring:   Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

Personal Qualitiesheader image

To be a conference/exhibition organiser, you must be outgoing, tactful, calm, well organised and a good communicator. Good writing and numeric skills and the ability to work well within a team are also important. A conference/exhibition organiser should be able to liaise with people at all levels from clients to contractors and should have good attention to detail.  
 
A full clean driving licence may be required.


Further Informationheader image

A detailed description of this occupation can be found on a number of online databases. Follow the link(s) below to access this information:

Note: you will be leaving the CareersPortal Site

Go..Conference and Banqueting Assistant Manager - from:  icould [UK] Video
Go..Conference and Exhibition Organiser - from:  N.C.S. [UK]
Go..Conference centre manager - from:  GradIreland
Go..Conference/event organiser - from:  GradIreland
Go..Event Manager - from:  icould [UK] Video

Related Occupationsheader image

Contactsheader image

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Organisation: Association of Event Organisers (AEO)
  Address: 119 High Street,Berkhamsted, Hertfordshire, HP4 2DJ, UK
  Tel: +44 (0)442 85810
  Email: Click here
  Url Click here

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Organisation: Dublin Convention Bureau
  Address: Dublin Tourism Centre, Suffolk St., Dublin 2
  Tel: (01) 605 7774
  Email: Click here
  Url Click here

 

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Career Guidance

This occupation is popular with people who have the following Career Interests...


...and for people who like working in the following Career Sectors:

Tourism & Hospitality

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