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Peter LaComber

Consulting Engineer

CRH plc

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  Peter LaComber
Skills - organisation and attention to detail Interests - all things technical Education - basic engineering foundation course (degree or similar)
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Court Clerk / Registrar

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Education
These occupations usually require a Leaving Certificate or equivalent.

Related Experience
Some previous work-related skill, knowledge, or experience is usually needed. For example, a bank teller would benefit from experience working directly with the public.

Job Training
Employees in these occupations need anywhere from a few months to one year of working with experienced employees. A recognised apprenticeship program may be associated with these occupations.

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These occupations often involve using your knowledge and skills to help others. Examples include sheet metal workers, forest fire fighters, customer service representatives, physical therapist aides, retail salespersons and tellers.

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At a Glance... header image

The Court Clerk does a variety of administrative tasks concerned with the day-to-day running of the court including call cases, swear in witnesses and prepare warrants.


The Work header image

The functions and work of Court Clerks are many and varied. The Court Clerk is the Registrar of the Court Sittings. As such they take charge of the preparation and order of business on the Court list, including calling the cases, swearing in the Witnesses, recording the Orders of the Judge, and preparing Warrants and Bonds for signature. 

The Registrar's main function is to assist the judge. The Registrar has a list of all the cases before the court for the day. They call out each case in turn so that the parties can identify themselves to the court. When a witness is called in a case, it is the Registrar who hands the witness the Bible and reads out the oath for the witness to repeat.

The Registrar keeps the court documents (writs, etc.) for each case and hands them to the judge as each case is called. When the court makes an order, the Registrar keeps a note of the order. After the day in court, the Registrar drafts the orders that the judge has made that day and keeps a record of those orders. The Registrar generally deals with the administration necessary for the smooth running of the courts.
 
More serious cases begin in the District Court and are sent forward to the Circuit Court for Trial before Judge and Jury. The Court Clerk liaises with the Judge, Gardaí, Prison Officers, Solicitors, Probation Officers and all concerned parties in relation to the cases. This is the most public face of the Court Clerk. Other duties are those concerned with the administration of the Court business - the office work, the issuing of notification of Court results and fines; issuing Warrants for non-payment; receipting money and balancing accounts; endorsing Driving Licences; certifying Legal Aid and preparing draft orders.  
 
The District Court Clerk, as registrar of Clubs and Pubs, keeps an up to date Register of all such licences in his area and is often called upon to give evidence of these in Higher Courts.  
 
As Small Claims Registrar he hears applications from parties in relation to small civil claims, and can bring about a settlement of the issue.  
 
The Family Law Court and related matters constitute a major part of a Court Clerk's work. In the District Court this includes preparing and issuing Summonses and Orders regarding Protection, Safety, Barring, Maintenance and Custody proceedings. Also most Maintenance payments are made to the Clerk who is responsible for keeping such accounts and ledgers as are necessary and instituting proceedings in the event of non-payment. The Circuit Court has Jurisdiction to grant Judicial Separations.  
 
The District Court Clerk prepares cases for forwarding to the Circuit Court on Appeal or for Trial before a Judge and Jury, signs all Summonses issued by the Gardaí and is responsible for collection and collation of statistics, and reporting to the Head Office of the Department of Justice and keeping abreast of all new legislation. The Clerk can be called out to arrange special sittings of the District Court at night or over the week-ends. In the Circuit Court the Clerk is involved in Jury selection, and empanelling of a Jury. 

A section of the Circuit Court Office is the Sheriff's Office, and the Clerk is responsible for preparing the Court Messengers work, mainly debt-collection on foot of Court Orders and Re-possessions. Another facet of the work in the Circuit Court is the Land Registry and Probate Sections.

In Land Registry this involves keeping Land Folios up to date, conducting searches and issuing copies. In the Probate Section the Clerk deals with the issuing of Grants of Probate and Administration, both to personal applicants and to Solicitors.

In the event of a Daíl or Presidential Election, or a Referendum, the Clerk working with the County Registrar, who is the Returning Officer, is involved in all aspects of the Election work, from preparing ballot boxes and polling booths to conducting the counting of the votes.

All in all, the Court Clerk is an important member of the Courts structure with many responsibilities, whose work is interesting and can vary from day to day.

 


Tasks & Activitiesheader image

The following is a list of the most commonly reported tasks and activities for this occupation

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Prepare and issue orders of the court, such as probation orders, release documentation, sentencing information, or summonses.

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Prepare dockets or calendars of cases to be called, using typewriters or computers.

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Record case dispositions, court orders, or arrangements made for payment of court fees.

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Prepare documents recording the outcomes of court proceedings.

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Examine legal documents submitted to courts for adherence to laws or court procedures.

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Perform administrative tasks, such as answering telephone calls, filing court documents, or maintaining office supplies or equipment.

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Search files and contact witnesses, attorneys, or litigants to obtain information for the court.

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Answer inquiries from the general public regarding judicial procedures, court appearances, trial dates, adjournments, outstanding warrants, summonses, subpoenas, witness fees, or payment of fines.

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Instruct parties about timing of court appearances.

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Explain procedures or forms to parties in cases or to the general public.

Work Activities header image

The following is a list of the most commonly reported work activities in this occupation.

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Processing Information:  Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.

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Organizing, Planning, and Prioritizing Work:  Developing specific goals and plans to prioritize, organize, and accomplish your work.

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Getting Information:  Observing, receiving, and otherwise obtaining information from all relevant sources.

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Updating and Using Relevant Knowledge:  Keeping up-to-date technically and applying new knowledge to your job.

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Performing for or Working Directly with the Public:  Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests.

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Establishing and Maintaining Interpersonal Relationships:  Developing constructive and cooperative working relationships with others, and maintaining them over time.

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Evaluating Information to Determine Compliance with Standards:  Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.

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Identifying Objects, Actions, and Events:  Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.

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Documenting/Recording Information:  Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.

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Monitor Processes, Materials, or Surroundings:  Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.


Knowledge header image

The following is a list of the five most commonly reported knowledge areas for this occupation.

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Clerical:  Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

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English Language:  Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

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Law and Government:  Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.

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Customer and Personal Service:  Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

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Computers and Electronics:  Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.


Skillsheader image

The following is a list of the most commonly reported skills used in this occupation.

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Reading Comprehension:   Understanding written sentences and paragraphs in work related documents.

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Active Listening:   Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

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Speaking:   Talking to others to convey information effectively.

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Writing:   Communicating effectively in writing as appropriate for the needs of the audience.

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Critical Thinking:   Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

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Time Management:   Managing one's own time and the time of others.

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Coordination:   Adjusting actions in relation to others' actions.

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Monitoring:   Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

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Service Orientation:   Actively looking for ways to help people.

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Complex Problem Solving:   Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

Personal Qualitiesheader image

As a court clerk, you must have good communication skills. You must be capable of speaking clearly and with confidence. Patience, politeness and tolerance are important assets when dealing with defendants or witnesses who may be nervous. You must be methodical and have good organisational skills to make sure that everything needed is in the right place at the right time.


Entry Routesheader image

Recruitment may be from within the Civil Service by examination and interview, or through open competition. The Court Clerk is graded from Executive Officer level and higher. Entry to Executive Officer grade is by open competition conducted by the Civil Service Commission.

Notice of the competition is given in the national daily papers. Application forms and details are available when the competition is announced.  
 
Training  
Training for a Court Clerk is 'on-the-job'. There is a Training Section in the Department of Justice headquarters providing training for all personnel, together with a Training Officer assigned specifically to the Courts. Between these two offices long-term educational courses and relevant day courses/training are organised.

Last Updated:


Related Occupationsheader image

Contactsheader image

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Organisation: Public Appointments Service
  Address: Chapter House, 26/30 Abbey Street Upper, Dublin 1
  Tel: (01) 858 7400 or Locall: 1890 44 9999
  Email: Click here
  Url Click here

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Organisation: Courts Service
  Address: 15-24 Phoenix Street North. Smithfield, Dublin 7
  Tel: (01) 888 6000
  Email: Click here
  Url Click here

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Organisation: Department of Justice and Equality
  Address: 94 St. Stephen's Green, Dublin 2
  Tel: (01) 602 8202
  Email: Click here
  Url Click here

 

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