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The Linguistic's interests are usually focused on ideas and information exchange. They tend to like reading a lot, and enjoy discussion about what has been said. Some will want to write about their own ideas and may follow a path towards journalism, story writing or editing. Others will develop skills in other languages, perhaps finding work as a translator or interpreter. Most Linguistic types will enjoy the opportunity to teach or instruct people in a topic they are interested in.

Salary Range
€20k - €47k
Career Zone

In Brief...

Works in the offices of a legal firm dealing with legal documents and general office duties.

Knowledge

  • Clerical Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Law and Government Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
  • English Language Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  • Customer and Personal Service Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Computers and Electronics Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

Skills

  • Reading Comprehension Understanding written sentences and paragraphs in work related documents.
  • Writing Communicating effectively in writing as appropriate for the needs of the audience.
  • Active Listening Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Speaking Talking to others to convey information effectively.
  • Time Management Managing one's own time and the time of others.

In Summary - Legal Secretary

Career Sectors

Legal Secretarys typically work in the following Career Sectors:

Temping
Clerical & Administration
the Legal System
Law & Legal
Solicitor
Law & Legal
Working in the Courts
Law & Legal

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Further Information

The Work - Legal Secretary

Legal secretaries provide administrative and secretarial support to professional staff in legal offices. They carry out a wide range of office duties, including answering the telephone, dealing with clients and visitors, and organising correspondence and the office diary, including making appointments on behalf of solicitors and legal executives.  
 
They use computers or word processors to produce legal documents and letters. They may copy type from a draft, or audio type from a tape of recorded dictation.  
 
Legal secretaries maintain and prepare records of legal costs (often totalling thousands of pounds) and need an understanding of accounting, finance and business practice.  
 
Secretaries also prepare and proof read documents such as leases, contracts, wills and property conveyances. They sometimes attend court or police cells with a solicitor. They need to develop a knowledge of law, including criminal law, conveyancing, probate and family law, and must understand how the courts apply the law in particular situations.

Most commonly reported Work Tasks

  • Prepare and process legal documents and papers, such as summonses, subpoenas, complaints, appeals, motions, and pretrial agreements.
  • Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials.
  • Receive and place telephone calls.
  • Organize and maintain law libraries, documents, and case files.
  • Schedule and make appointments.
  • Make photocopies of correspondence, documents, and other printed matter.
  • Assist attorneys in collecting information such as employment, medical, and other records.
  • Draft and type office memos.
  • Complete various forms, such as accident reports, trial and courtroom requests, and applications for clients.
  • Prepare and distribute invoices to bill clients or pay account expenses.

Most commonly reported Work Activities

  • Interacting With Computers Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
  • Organizing, Planning, and Prioritizing Work Developing specific goals and plans to prioritize, organize, and accomplish your work.
  • Performing Administrative Activities Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
  • Communicating with Supervisors, Peers, or Subordinates Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
  • Documenting/Recording Information Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
  • Getting Information Observing, receiving, and otherwise obtaining information from all relevant sources.
  • Communicating with Persons Outside Organization Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
  • Establishing and Maintaining Interpersonal Relationships Developing constructive and cooperative working relationships with others, and maintaining them over time.
  • Processing Information Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
  • Updating and Using Relevant Knowledge Keeping up-to-date technically and applying new knowledge to your job.

Interests - Legal Secretary

This occupation is typically suited for people with the following Career Interests:

Administrative

Administrative people are interested in work that offers security and a sense of being part of a larger process. They may be at their most productive under supervisors who give clear guidelines and while performing routine tasks in a methodical and reliable way.

They tend to enjoy clerical and most forms of office work, where they perform essential administrative duties. They often form the backbone of large and small organisations alike. They may enjoy being in charge of office filing systems, and using computers and other office equipment to keep things running smoothly. They usually like routine work hours and prefer comfortable indoor workplaces.

Enterprising

Enterprising people like situations that involve using resources for personal or corporate economic gain. Such people may have an opportunistic frame of mind, and are drawn to commerce, trade and making deals. Some pursue sales and marketing occupations. Many will eventually end up owning their own business, or in management roles in larger organisations. They tend to be very goal-oriented and work best when focused on a target. Some have an entrepreneurial inclination.

Qualities

Excellent secretarial skills are essential, as it is very important that all legal documents are precise and accurate. Legal Secretaries need to be efficient, responsible and very well-organised. Good communication skills and the ability to work under pressure and be capable of dealing with all work in a confidential manner are invaluable assets in this line of work. A smart appearance is also a recognised feature in a legal secretary.

Entry Requirements - Legal Secretary

Pay & Salary - Legal Secretary

Salary Range (thousands per year)* €20k - €47k

Company Secretary Qualified: 30 - 120
Company Secretary Part Qualified: 25 - 38
Legal Executive: 23 - 50
Legal Secretary: 22 - 47

Data Source(s):
Sigmar / Brightwater / CPL / Robert Walters / Abrivia / Lincoln

Last Updated: March, 2017

* The lower figures typically reflect starting salaries. Higher salaries are awarded to those with greater experience and responsibility. Positions in Dublin sometimes command higher salaries.

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