In Summary - Bookkeeper / Financial Administrator
Bookkeeper / Financial Administrators typically work in the following Career Sectors:
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The Work - Bookkeeper / Financial Administrator
Accounts/finance clerks work in offices. They calculate the total cost of products or services ordered by customers, taking into account the costs of time, labour, overheads and materials. For each set of costs, they prepare an analysis, statement and report for supervisory staff. They keep an accurate record of invoices (a list of services or goods with their prices and charges).
Clerks keep records of the financial transactions performed each day. Before independent accountants check the company's accounts, clerks prepare a trial balance (the agreement or difference between credit and debit in an account).
Some clerks work out wages based on the number of hours worked (including overtime), rates of pay and deductions such as PRSI, tax payments and pension contributions. They prepare wage packets and pay-slips and keep a record of all wages paid. They use calculators and computers to help them with their work.
Contact with the public is usually limited to discussion of charges, orders and costs.
Some accounts or finance clerks specialise in one or two of these duties, usually if they work in large organisations.
Most commonly reported Work Tasks
- Operate computers programmed with accounting software to record, store, and analyze information.
- Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
- Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
- Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
- Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents.
- Receive, record, and bank cash, checks, and vouchers.
- Comply with federal, state, and company policies, procedures, and regulations.
- Compile statistical, financial, accounting or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.
- Code documents according to company procedures.
- Reconcile or note and report discrepancies found in records.
Most commonly reported Work Activities
- Getting Information Observing, receiving, and otherwise obtaining information from all relevant sources.
- Interacting With Computers Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
- Processing Information Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
- Documenting/Recording Information Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
- Organizing, Planning, and Prioritizing Work Developing specific goals and plans to prioritize, organize, and accomplish your work.
- Updating and Using Relevant Knowledge Keeping up-to-date technically and applying new knowledge to your job.
- Communicating with Supervisors, Peers, or Subordinates Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
- Identifying Objects, Actions, and Events Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.
- Establishing and Maintaining Interpersonal Relationships Developing constructive and cooperative working relationships with others, and maintaining them over time.
- Performing Administrative Activities Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
Interests - Bookkeeper / Financial Administrator
This occupation is typically suited for people with the following Career Interests:
Administrative people are interested in work that offers security and a sense of being part of a larger process. They may be at their most productive under supervisors who give clear guidelines and while performing routine tasks in a methodical and reliable way.
They tend to enjoy clerical and most forms of office work, where they perform essential administrative duties. They often form the backbone of large and small organisations alike. They may enjoy being in charge of office filing systems, and using computers and other office equipment to keep things running smoothly. They usually like routine work hours and prefer comfortable indoor workplaces.
Enterprising people like situations that involve using resources for personal or corporate economic gain. Such people may have an opportunistic frame of mind, and are drawn to commerce, trade and making deals. Some pursue sales and marketing occupations. Many will eventually end up owning their own business, or in management roles in larger organisations. They tend to be very goal-oriented and work best when focused on a target. Some have an entrepreneurial inclination.
To be an accounts/finance clerk, you must be well organised, methodical and logical in your work. Good number skills are very important, as is the ability to pay close attention to detail. You must be able to work well with other people.
You should also have some computer skills (knowledge of spreadsheets and databases will be useful) and the ability to use standard office machinery such as fax machines and photocopiers.
Entry Requirements - Bookkeeper / Financial Administrator
Pay & Salary - Bookkeeper / Financial Administrator
Salary Range (thousands per year)* 28k - 45k
Brightwater / Lincoln / Payscale.com
Last Updated: March, 2017
* The lower figures typically reflect starting salaries. Higher salaries are awarded to those with greater experience and responsibility. Positions in Dublin sometimes command higher salaries.
Labour Market Updates - Bookkeeper / Financial Administrator
With over 50,000 persons employed, job opportunities are likely to continue in this occupation in areas such as fund accountants, accounts payable/receivable and payroll. This occupation had over 8,700 recent job hires in 2017 indicating a high level of churn is occurring. Employment totals are expected to fall in the coming years due to the impact of outsourcing and automation in these roles.
National Skills Bulletin 2018